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Mr R H – London SW22
|Employing European nationals|
Most nationals from the European Economic Area (EEA) can enter and work in the UK without restrictions. You will need to ask nationals from all EEA countries to produce a document showing their nationality. Please refer to List A to see which documents will provide you with a defense if checked and copied.
The following is a list of EEA countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Republic of Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, UK, Switzerland.
The Government has set up a Workers Registration Scheme to monitor the participation in the UK labour market of workers from the Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Slovakia and Slovenia. Please contact the Home Office for more information.
If you employ a Bulgarian or Romanian national you must adhere to certain regulations:
Please note that the work permit application may not be successful if the Home Office considers that a UK national can competently do the type of work you are offering.
Once you have established the person has a right to work you will need to make sure that they register with the Home Office. For them to be able to do this you must provide them with evidence of the employment (a contract or a letter).
You must then take a copy of the completed application for registration before it is sent to the Home Office. You must keep this copy until you receive notification from the Home Office that the worker has been registered successfully.
The Home office will send to you a copy of the registration certificate and you must retain this copy.
|Payslips and employment contract|
You must give your employee a payslip every time you pay them, and you must also give them a contract of employment within two months of their starting date.
|Benefits in kind|
Benefits in kind are sometimes provided by the employer in addition to the employee's salary. They are often taxable benefits and must be reported annually as part of employee's gross earnings.
Who pays the tax?
Tax on benefits in kind is payable in arrears and is not reported until July following the end of the tax year. Sometimes it can take up to two years before payments are claimed by HMRC, and during the interim your employee can have moved from one job to another, leaving the new employer responsible for paying what can in some cases be a very large sum of money. If your employee is on a gross wage, however, then the tax is deduced from their gross income at their current rate of tax.
In addition to tax there may also be a Class 1A NI charge of 12.8% of the value of the benefit to be paid - the employer always pays this charge.
Examples of taxable benefits
NB: PLEASE NOTE THAT THIS LIST IS NOT EXHAUSTIVE.
Mobile phones are not considered a taxable benefit
Use of Car
Please note that the information and examples contained on this page are to be used as guidelines only. If you have specific questions please contact Stafftax.