Your PAYE scheme
Stafftax acts as your agent and deals directly with Her Majesty's Revenue and Customs [HMRC] on your behalf - we set up your employee's PAYE scheme and ensure that all tax and NI calculations are accurate and up-to-date.
In the eyes of HMRC, Stafftax acts as your Payroll Agent and in order for us to be able to go ahead and act on your behalf all you need to do is complete the forms that we send to you when you subscribe. Please be sure to return these forms back to us as soon as possible. Once you have done this and your PAYE scheme is set up, all correspondence and paperwork will be sent directly from HMRC (the revenue) to us to deal with on your behalf.
The more complete and prompt the information that you provide us with, the more complete the service we can offer you in return. On receipt of your completed Payroll Information Form we will contact HMRC on your behalf to set up your PAYE tax scheme. This scheme will have a unique reference number, which we will use in correspondence with the Revenue and when advising you of your tax/NI payments (normally due quarterly).
We will only involve you when payments are due or when we require any additional information about your employee for the purpose of completion and submitting forms - such as a P45 or your first Full Payment Submission - to the Revenue on your behalf.
If you receive any forms or correspondence direct from HMRC at any time, then please send these straight to us. This is part of our service and is covered by your subscription. It also avoids any confusion which can arise when three separate parties are involved: you, the employer; us, your agent; and HMRC.
HMRC has two different types of PAYE schemes for domestic employers: a simplified scheme and a normal PAYE (or full) scheme. Irrespective of the scheme, your tax and National Insurance liability will be exactly the same.
We operate the normal PAYE Scheme for all of our clients. This enables us to give you a faster and more complete service. If you already have a simplified PAYE Scheme set up we will contact your tax office to change it to a full PAYE Scheme.
If any of the information we request is not immediately available, then please be sure to obtain it and send it to us as soon as possible.
If you or your employee ever require any information from the records that we are keeping on your (and your employee’s) behalf, then we are more than happy to provide this. Please note that employees have a legal right to access this information.
Stafftax has a unique and very strong relationship with HMRC, with one dedicated tax office dealing with all our clients, who are familiar with domestic employment issues.
As a result we are able to provide a seamless service without any of the problems that often arise when dealing with several different tax offices who are unaccustomed to the particular needs of domestic employers.