Basic document checks
According to the Asylum and Immigration Act 2006 all UK employers have a legal duty to make basic document checks on each person they intend to employ in order to establish that they have a right to work in the UK and are here legally.
According to the Asylum and Immigration Act 2006 all UK employers are required by law to make basic document checks on each person they intend to employ in order to establish that they have a right to work in the UK and are here legally. Failure to make these checks puts the employer at risk of committing a criminal offence.
It is essential that these checks are carried out on all potential employees whether or not you think they have a right to work in the UK by making assumptions based on their appearance or accent. You could face prosecution under the Race Relations Act 1976 and an unlimited fine if you do not ask all potential employees these questions.
Please tick all documents seen, using the Illegal worker’s checklist provided by Stafftax when you subscribe to our services, and take copies and keep them in a safe place. Both the checklist and the copies may be used to help you establish a statutory excuse if the documents later turn out to be fraudulent or the worker is proven not to have the right to work in the UK.
If the person you wish to employ produces a document from List A the “statutory excuse” is provided for the whole of their employment with you. A document from List B indicates that the individual only has limited leave to remain in the UK and therefore you must repeat the document check at least every 12 months until the employee can produce documents from List A.
If they cannot produce documents from List A do not assume that you must automatically dismiss them on the basis that they are an illegal worker. You will need to establish if they are in the process of receiving documents from List A and use that information to inform your decision on the right course of action.
If you knowingly employ someone without the right to work in the UK you are committing an offence that carries a new penalty of up to two years in prison and/or an unlimited fine. Failing to establish the statutory excuse by not carrying out the checks also carries a punitive penalty of up to £10,000 per illegal worker.
Please note that for persons recruited before 28 February 2008 the rules are slightly different and the document checks provide employers with a Section 8 defense, rather than a statutory excuse.
When you employ domestic staff in the UK you not only have to find the best possible candidate for your household, you also become an employer. As such you take on a host of responsibilities. For instance, you must draw up an employment contract with your employee within eight weeks of their start date and give them a payslip every time they get paid. It is also a legal responsibility that you have employer’s liability insurance.
In addition you must also make sure that you pay your employee at least the national minimum wage or above, so you need to have a good understanding of the basics of employment law. It's surprisingly easy to make mistakes when you're juggling issues such as holiday entitlement, statutory sick pay, benefits in kind, statutory maternity pay and redundancy pay. At Stafftax we can take care of the payroll aspects for you so you can concentrate on the your family, your household and the more important things in life.
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