Payslips and employment contract PDF Print E-mail

As the employer you must provide your employee with a payslip every time you pay them. The payslip must show their gross wage, the tax and NI deductions made on their behalf, as well as their net wage. Your employee should keep their payslips in a safe place, as they act as proof of earnings when applying for a loan or a mortgage. When you subscribe to Stafftax we send out payslips, monthly or weekly as required, showing all correct deductions.

You must also provide your employee with either an employment contract or a statement of the terms and conditions of their employment within two months of their starting date.

The document should include all terms and conditions that you have agreed upon, including the start date, hours of work, starting salary (which should specify gross or net), holiday entitlement etc. It should also include your agreement to operate PAYE on your employee's behalf. The contract might also include a detailed description of your employee's duties, house rules and disciplinary procedures and any other benefits to which you may make available to your employee (e.g. use of a car or re-imbursement of motoring costs if they use their own vehicle for work).

The contract of employment is a legally binding agreement and obliges both you and your employee to keep to the terms of employment spelled out in it. These terms can of course be changed at any time by mutual agreement.

A standard form of contract is available from Stafftax when you subscribe to our services, and it can be modified to fit the circumstances specific to your particular requirements. If you need help with making changes to the contract don't forget to contact our legal support team, who will be happy to help.

It is your legal responsibility, not your employee's, to ensure that a PAYE scheme is set up and that your employee's income tax and NICs are paid when due. Non-compliance is a criminal offence and may result in a substantial fine.


employment law

Introducing our legal service

Your annual subscription to Stafftax entitles you to unlimited use of our Legal Advice help-line. We encourage you to make as much use of this service as you need to manage your domestic employment relations effectively. If you require clarification or advice about any employment issue, other than payroll, then please call or email the Legal Advice helpline.

The Legal Advice helpline is available to you as an employer and is not available to your employee as this may cause a conflict of interest. However, if you wish to make an enquiry to assist your employee, you may call on their behalf.

What we do
Rather than simply explain what you can and cannot do, our legal team work closely with you and focus on finding solutions to your particular situation and problem. We accept and reply to email enquires and will also offer help with drafting letters (should you require it) at no additional charge to you.

Additionally, should you find yourself in a particularly difficult situation and need more help or support over and above that provided by your subscription, we can arrange for you to meet with a member of the legal team in person and for a special member’s rate they can help resolve the matter directly.

employment costs

An example: a net wage agreement can be costly

By agreeing a net wage with your employee you are effectively agreeing to pay all their taxes, irrespective of their tax code or tax position.